Let’s Be SMART About This

February 3, 2012 at 3:39 pm | Posted in Business Ops, Tips and Tricks | Leave a comment
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I’m sure that many assistants know about the mnemonics to help them improve their productivity and set up projects.  Here is one of my favorites.  These tips can fit many different types of objectives.  It’s a step-by-process to successfully complete any goal by detailed planning.

S.M.A.R.T.

Specific: This is where the definition of the goal/problem solving process begins.  Specific goals are more easily accomplished.  This step uses the five W’s as the best way to focus and keep the goal action oriented, basically what would you like to see happen.  I think my favorite ‘W’ is How because when the benefits of the solution are considered I can focus even more on the other ‘W’s and the next steps.

  1.    Who is involved?
  2.    What could some obstacles be?
  3.    When should it be completed?
  4.    Why is this an important goal?
  5.    How will I get it done/benefit from the solution?

Measureable:  Establish the criteria for measuring the progress of your goal.  This is needed to set a schedule for due dates and to stay on track.  Being a list maker, this step keeps me motivated.  If there is a list of tasks or meetings associated with my project, deleting it from Outlook or crossing it off a hardcopy list gives me that feeling accomplishment and the feeling that I’m on the right track because objectives have been met.

Attainable:  This step is the decisive test for me.  The skills, tools, resources, and even financing are considered here.  Even if you have a good problem solving idea or a goal that you feel is important, it may not be doable now.  Here you can set yourself either up for success, or failure, so be honest about your needs.

Results-Oriented [some people use Relevant or Realistic here]:  This step keeps things moving towards success.  Each ‘sub-goal’ has to have the same importance when it comes to results. For example, if the third part of your solutions isn’t completed or doesn’t have the results you expected the goal would break down from there on.  There won’t be any substantial progress without it.

Timeframe:  Of course you’re going to have to set up a start and end date.  Don’t forget to track key milestone dates as you keep working.  This is a great way to remind you of the urgency of your desired accomplishment.

pro·duc·tive
[pro-duck-tiv]

adjective

1.    producing something abundantly and efficiently
2.    producing satisfactory or useful results

smart
[smaart]

adjective
1.    showing intelligence and mental alertness
2.    shrewd and calculating in business and other dealings

plan
[plan]
1.    a method of doing something that is worked out in advance
2.    something that somebody intends or has arranged to do

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